Northwood Academy Charter School

POSITION DESCRIPTION

Position: Executive Administrative Assistant

Department: Administration

Reports To: CEO

FLSA Status: Non-Exempt

Direct Reports: None

Last Revised: 01/2021

Position Summary: This position provides executive administrative support and assistance to Northwood Administration. In this role, the Executive Administrative Assistant will perform a wide variety of administrative duties, including but not limited to preparing correspondence and reports, maintaining schedules, assisting with special projects, and handling all educational purchase orders.

Essential Accountabilities:

● Maintains master strategic calendar and coordinates deliverable for admin team

● Responsible for the coordination of check requests and petty cash for student activities, allowable reimbursements, and online orders in coordination with CEO and Business manager.

● Maintains schoolwide calendars/Wednesday reminders development and distribution.

● Orders curriculum materials and maintains relationships with vendors.

● Prepares written correspondences for the administrative team.

● Schedules and procures professional development registration and payment for staff including overnight and travel accommodations.

● Maintains Professional Development log to track fiscal and professional responsibilities.

● Prepares educational purchase orders.

● Supports administrative components of educational projects and assignments.

● Provides support for off-hour community functions (i.e., Back to School Night).

● Maintains calendars for Administration to include scheduling and coordinating catering when required.

● Makes phone calls on behalf of administration (non-discipline)

● Procures substitute teaching staff in coordination with HR to maintain teacher absence log and timesheet.

● Monitors and compiles daily student attendance data and provides reports regarding absences and tardiness to ensure compliance with attendance regulations.

● Maintains student suspension data records and provide reports, as needed, to administration.

● Monitors and maintains all staff time keeping responsibilities, excluding formal leave of absence requests.

● Distributes student suspension information to appropriate personnel; keeps accurate records; prepares packets for disciplinary hearings, 504s, etc.

● Arranges coach-line transportation for schoolwide events.

● Maintains appropriate training hours as requested.

● Other relevant duties may be assigned as needed.

Education/Experience:

● Bachelor’s degree required.

● 3 – 5 years of senior-level administrative experience.

Qualifications:

● Demonstrated professionalism and friendly demeanor.

● Possess excellent written and verbal communication skills.

● Ability to maintain employee and student confidentiality.

● Ability to handle time-sensitive and confidential matters.

● Possess excellent organizational and time management skills.

● Ability to maintain close communication and working relationships with NACS Administration.

● Proficient computer skills including Google docs, Excel, email, internet software, and database software.

Working Conditions: Sitting and standing throughout the workday. Majority of working hours will be spent in an office setting.

Physical Requirements: Light physical activity such as walking, and standing is required on a daily basis. Must be able to lift and carry supplies, books and equipment up to 25 pounds.