JOB SUMMARY: The Admissions Representative is responsible for advising prospective students for admission to LECOM and for the collection / processing of all application documents and materials.
CHARACTERISTIC JOB TASKS AND RESPONSIBILITIES:
- Respond to various communication inquiries regarding the admissions process;
- Assist with processing all applications and matriculation fees;
- Assist in the processing various, AACOMAS, AADSAS, PharmCAS, MMS, and School of Health Services Administration application information, supplemental applications and supporting documentation;
- Update various applicant files and notify students of application status;
- Assist with the planning and implementation of on-campus events related to admissions: On-Campus Day, LECOM events, orientation and the like;
- Schedule and conduct campus tours;
- Participate in the Applicant Interview process, including greeting applicants, assisting with presentations…etc.;
- Assist Admissions Committee on recording of decisions and informing applicants of post interview decisions;
- Assist in processing all applications for the Institutional Programs;
- Keep current accurate records of accepted applicants entering in new class including all demographics;
- Participate in various annual college events: Commencement, White Coat Ceremony, Hospital Day, On-Campus Day, Orientation and Open Houses;
- Support Admissions Representatives in all Programs;
- Assist incoming students with Matriculation Packet, and assure its completion;
- Serve as back up support to College Receptionist, on an as needed basis;
- Student Affairs support service for enrolled students;
- Contribute to overall student success and participate in student events, including, but not limited to White Coat Ceremony and Commencement;
- Contribute directly to the Mission of LECOM embodying the essence of Osteopathic Principles and Practices by assisting with Institutional fundraising and participating in the LECOM Scholarship Auction;
- Participate in scholarly activity so to enrich and broaden the student learning experience;
- Commit to being a representative of LECOM by being actively involved in the community, including, but not limited to, serving on Boards, participating in community fundraisers and overall outreach; and
- Other duties as required / needed to maintain an efficient and effective Department.
KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Must possess required knowledge and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
- Must have excellent writing, organizational, interpersonal, and communication skills;
- Good analytical and problemsolving skills;
- Knowledge of principles and practices of organization, planning, records management and general administration;
- Ability to communicate effectively;
- Ability to follow oral and written instructions;
- Must exhibit flexibility and be able to perform successfully when challenged by changing workflow priorities;
- Must have excellent customer service skills;
- Must be able to gain and maintain confidence and cooperation of faculty, administration, and students;
- Must be proficient in the use of personal computers, audio/visual equipment, computer programs, such as Word, Excel, Outlook, and Internet access; fax machine; photocopier; telephone; other office equipment;
- Be able to be flexible to accept other duties needed/assigned for the Institution’s needs;
- The ability to work cooperatively and collegially with others, consistent with a workplace of dignity and respect and EEO rules and regulations;
- The ability to report to work as scheduled, ready to devote full attention and energy to the important work of LECOM;
- The ability to accept work directives from managers and supervisors in a respectful and cooperative manner;
- Strong communications skills are essential as well as computer literacy (Word, PowerPoint and excel) and accurate data entry skills;
- Excellence organizational skills must be accurate and attentive to detail;
- Must be trained and certified on the Institutional Data System, Jenzabar. Knowledgeable of Microsoft Office Suite; and
- General knowledge of or ability to learn Medical / Pharmacy / Dental Terminology and prior student interaction.
MINIMUM QUALIFICATIONS: Education and experience equivalent to: a high school degree or equivalent required. Associates and/or Bachelor’s degree with a minimum of one (1) year employment experience at a postsecondary educational institution preferred.