Definition of Class
This position is specialized secretarial/computer work in the field of
Public Health. The employee must be able to work with considerable
Procedure to Apply
Position Details
independence and initiative within the outlined projects. Work is
assigned and reviewed by a public health professional through regular
meetings. May direct lower grade clerical employees assisting on more
routine duties.
Duties & Responsibilities
Maintains budget records using various software programs for
departmental bureaus and/or accounts, including but not limited to:
assigning, posting and tracking expenditures for reimbursement(s);
generating invoices to clientele and funding source(s); tracking
payments and pursuing unpaid/outstanding reimbursements; issuing
licenses, permits, certificates, and billing statements. Process financial
transactions for department bureaus and/or accounts in the County of
Erie Financial Management System (FMS), including but not limited to:
accepting payments, receipting income, preparing deposit(s). Ability to
prepare and/or develop formats for narrative/statistical reports, memoranda, records, tables, and charts and graphs. Acts as alternate
courier between the Department and the Court House, performing
related duties as assigned. Utilizes computer software application
programs such as Microsoft Office, and/or applicable Ad Hoc computer
programs to perform essential functions for Departmental bureaus. May make office management decisions on specific procedures. May
direct lower grade clerical employees and interns. Maintains
attendance records and time and travel records for personnel. Assists
in gathering source material for the purpose of drafting replies to
correspondence and for the preparation of such items as articles,
speeches, reports, pamphlets, and newsletters. Composes such items
as letters, agendas, meeting notices, forms, hand outs, and
pamphlets. Prepares typesetting and layout of articles for newsletters, manuals, and pamphlets. Assists at hearings, workshops, and
conferences by performing such tasks as taking notes, setting up
displays, and tables. Types, organizes and assembles quarterly
reports. Creates maps, posters, multiple mail listings and keeps them
current. Screens phone calls and visitors; makes and cancels
appointments; receives requests for information, routes them for
necessary action or supplies the information requested. Performs
typing for projects and maintains all files relating to projects. May act
as web editor for Departmental website, including posting articles,
stats, meeting notices; making inquiries to professional and
managerial staff for informational updates; additionally may act as a
social media editor for web-based programs such as, but not limited
to, Facebook, Twitter. Acts as relief personnel for customer service
area. Communicates verbally and in writing for the purpose of
resolving confidential problems within the department and with other
departments to establish understanding and support of department
mission. Fields and triages telephone calls from public routed through
phone system. Responds to inquiries from the public often requiring
direct interface with customers. Performs other related work as
required. The above statements reflect the general details considered
necessary to describe the principal functions of the job and shall not
be considered as a detailed description of all the work requirements
that may be inherent in the job.
Knowledge, Skills, & Abilities
Considerable knowledge of business English, spelling, punctuation
and arithmetic. Considerable knowledge of modern office practices,
procedures, and equipment. Considerable knowledge of computer
operations including familiarity with numerous software programs.
Ability to work independently on difficult or complex clerical tasks or
routine administrative tasks, applying good organizational skills. Ability
to work proficiently in office software programs such as word
processing, spreadsheets, and databases, including Microsoft Office,
with ability to learn Ad Hoc programs as necessary for departmental
functions. Ability to maintain clerical records and to prepare accurate
reports. Ability to understand and implement accounting principles as
they relate to project budgets. Ability to exercise good judgment,
courtesy, and tact in a friendly, helpful and professional manner while
working with departmental staffs, and receiving office clientele and
callers, to be able to make and/or assist with proper disposition of
problems. Ability to plan, assign, review and direct lower grade clerical
employees. Ability to establish and maintain effective working
relationships with other employees and the general public. Ability to
utilize personal automobile to travel to points away from the normal
work location to carry out the responsibilities of the position.
Minimum Requirements & Qualifications
2. Minimum of 2 years of Experience as a Secretary, Computer
Operator, Account Clerk; or an equivalent combination of related
experience and training.
3. Advanced Working Knowledge of Microsoft Office for budget
management/accounting
4. Must be able to Type a Minimum of 60 Words Per Minute with
Accuracy
5. Must have a Valid Driver’s License
Condition of Employment
The selected candidate will be pre-employment required to obtain, at
their own expense, 3 forms of clearance, including PA State Police
Criminal History Record Check; PA Child Abuse History; and FBI
Criminal History Background Check including finger printing. This preemployment requirement applies to all County employees exercising
their bidding/bumping rights. A successful candidate must
demonstrate proficiency in Excel. A basic Skills Assessment Test may
be conducted to verify qualifications.