The Warhol is one of the four Carnegie Museums of Pittsburgh, and a collaborative project between Carnegie Institute, Dia Art Foundation, and The Andy Warhol Foundation for the Visual Arts, Inc. Plans to house The Warhol in Pittsburgh were announced in 1989, and the museum opened its doors during a 24-hour celebration on May13, 1994. Originally built in 1911 as a distribution center for products sold to mills and mines, The Warhol was redesigned by architect Richard Gluckman and features seven floors of gallery and exhibition space as well as an underground level that houses The Factory education studio and the conservation lab.
Carnegie Museums of Pittsburgh is interested in candidates who, through their experience and collaborations, will contribute to diversity and excellence of the Carnegie Museums community.
The Digital Collections Coordinator, reporting to the Manager of Rights and Photographic Services creates high-quality scans of original art & archival collection materials using a flatbed scanner or overhead digital camera, captures required metadata, creates derivative versions of original scans for multiple purposes, and attaches image files to the museum’s collections database and digital asset management system. Manage the on-going process of digitizing the art and archive collections and the exhibition installation photography. Conduct basic administrative tasks and management of the Museum’s Digital Asset Management Software. The Digital Collections Assistant is also responsible for working with the museum’s facsimile collection and the museum’s conference room library.
- Bachelor’s degree.
- One year of experience working with a diverse range of collections material within a cultural institution preferred. Experience in digital photography and/or scanning preferred.
- Experience with data entry preferred.
- Knowledge of basic principles of digital photography and scanning.
- Experience handling collection material and basic understanding of collections care and preservation. Competence with basic image editing tools in Adobe Photoshop.
- Facility with Windows Operating System. Basic understanding of database systems.
- Ability to follow defined workflow steps independently, maintain attention to detail in work for extended periods, evaluate quality of own work.
- Ability to be flexible when circumstances require.
Work is primarily sedentary in nature; no special demands are required. Position may require use of lift or ladders.
ESSENTIAL FUNCTIONS AND ACCOUNTABILITIES
- Works in close collaboration with appropriate collections staff to develop and maintain a comprehensive image library that utilizes the collection database system and digital asset management system to ensure the highest level of efficient and high-quality availability for all users internal and external requests and research needs.
- Digitizes art and archival materials according to established image capture specifications; maintains consistent adherence to quality standards in processing derivatives and file storage practices; maintains a consistent pace in scanning, within safety limitations, to ensure that project deadlines are met.
- Handles original collection materials with extreme care, according to established procedures; seeks advice from the supervisor in unusual circumstances, as appropriate; ensures that archival materials are returned to their proper locations.
- Ensures that necessary digitization is completed for exhibitions, loans, and special projects within given deadlines.
- Works in collaboration with the archives staff to manage the flow of original archival materials through the digitization process and afterward, to guarantee the safety of original materials and accuracy of results.
- With the assistance of the Manager of Rights and Digital Collections, takes or arranges for new photography of large and three-dimensional items. Processes and conducts quality control on new photography and linking of images to relevant databases.
- Creates or edits multimedia records in collections and maintains congruity between database and digital asset management system according to established project procedures.
- Assists with the administration and maintenance of the Museum’s digital asset management (DAM) system by working with the Collections Database Administrator to ensure that the needs of end uses of the DAM are met in a way that is respectful of digital image distribution policies. In close consultation with the Collections Database Administrator assists with the planning and implementation of the ongoing expansion of the DAM.
- Calibrates scanners and monitors and performs ongoing maintenance of digitization equipment, with central IT or manufacturer support as required.
- Assists Manager of Rights and Reproductions and Photographic Services with Catalogue Raisonne research and digitization of image assets requests from The Andy Warhol Foundation.
- Works with the Manager of Rights and Reproductions and Photographic Services on the museum’s facsimile collection, including digitization of original collection objects, facsimile creation, collection database entry and location tracking of all facsimile records and materials.
- Works with various departments in securing new collections photography for museum projects as needed.
- Oversees the internal conference room library.
Any other activities as may be required by supervisor.
This is a UNION position.
The following PA Act 153 clearances, or proof of application of clearances, are required beginning employment and as a condition of continued employment:
- Pennsylvania Child Abuse History Clearance
- Pennsylvania State Police Criminal Record Check
- FBI Fingerprint Criminal Background Check
Obtaining the required clearances is completed as part of the new hire process.
The above job description reflects the essential functions and qualifications for the position identified, and shall not be construed as a detailed description of all the work requirements that may be inherent in the position. The job description does not constitute an employment contract and does not alter the at-will relationship between CMP and the employee.
*GUIDANCE ON ESSENTIAL FUNCTIONS:
The Americans with Disabilities Act (“ADA”) requires employers to consider and accommodate qualified individuals with disabilities. An individual is qualified if he or she can perform the essential functions of a job with or without reasonable accommodation. An essential job function is any task that is a fundamental part of the job. When considering essentiality, one must focus upon whether the function is essential to this particular job and not to the department as a whole. Some additional guidance on essential functions follows below. Please note that the following guidelines are non-exhaustive. If you have any questions or need additional guidance, please contact Human Resources.
A. Is the function required to be performed on a regular basis? If the function is rarely performed, it may not be essential.
B. Is the function highly specialized? Is the incumbent hired for his/her expertise or ability to perform the function? The need for special expertise is an indication of an essential function.
C. Does the position exist, at least in part, to perform the function? If so, the function is more likely to be essential.
D. How much time is spent performing the function and how often? Note that even functions performed 10% of the time could be essential if they are required on a regular basis.
E. Would elimination of the function fundamentally alter the job? If so, the function is more likely to be essential.
F. What are the consequences of not requiring the incumbent to perform the function? If they are significant, the function is more likely to be essential.
G. Are there a limited number of employees among whom the performance of the function could be distributed if the incumbent could not perform it? If so, it is more likely to be essential.