The School Board Secretary is responsible for supporting the Board and the Superintendent by serving as an organizational resource; providing clear communications; complying with confidentiality requirements; keeping correct and proper record of all proceedings of the board; and preparing reports, keeping accounts and managing records as required by law.
1. High school diploma or GED with business or secretarial courses and/or equivalent experience working in an educational environment.
2. Proficient typing skills, experience with technology including web-based platforms.
3. Microsoft Office; telephone courtesy; attention to details and accuracy; excellent writing, editing proofreading and communication skills.
4. Ability to maintain confidential communications and documents, contribute to teamwork environment and provide support to both the administrative and board levels.
5. Satisfactory work record & criminal/child abuse clearances (Acts 34, 114, and 151).
6. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
7. Such additional or alternatives to the above qualifications as the Board Officers or Superintendent may determine appropriate and acceptable.
8. Bilingual (Spanish) preferred
Essential Duties and Responsibilities
1. Monitor timelines for submission of board meeting agenda items and assist with the development of board and committee meeting agendas and supplemental materials; fulfill public notice requirements of the Sunshine Act; attend school board meetings; conduct roll call; prepare accurate and complete minutes and, following board approval, sign the minutes.
2. Assist in the processing and maintenance of current and compliant board policies.
3. Prepare and sign orders of the district’s bills in conjunction with the board treasurer.
4. Attest in writing to the execution of all deeds, contracts, reports and other instruments that are to be executed by the board.
5. Furnish reports as required by the Pennsylvania Department of Education or the Secretary of Education.
6. Be the custodian of all records, papers, office property and official seal of the school district.
7. Keep contract accounts with each receiver of taxes, school treasurer or school tax collector of the district, reporting a statement of the same, together with a statement of finances of the district, at each regular board meeting, which shall be entered in full in the meeting minutes.
8. Continue to grow professional and technical knowledge by attending educational trainings and reviewing professional publications.
9. Perform such duties pertaining to the business of the district as are required by law or as directed by the board of school directors.